What are the Best Merchant Service Providers?

If you’re a business owner thinking about how to accept card payments, you’ve likely stumbled upon the term “merchant service provider” (MSP). MSPs are the middlemen between you, the banks, and your customers. They help you process card payments smoothly so you can focus on running your business.

But what makes one MSP better than another? It’s not just about the fees. You also need to consider the contract terms, customer service, and whether the MSP is a good fit for your specific business needs. Many of them supply hardware, like card readers, too.

My comprehensive guide will walk you through everything you need to know about MSPs, from choosing the right one to understanding the nitty-gritty of contracts and customer service.

The Best Merchant Service and Credit Card Processing Companies for Small Business

As a business payments expert, I’ve spent a lot of time analysing the merchant service companies best suited for UK businesses to accept card payments. This means going deeply into what they offer, their costs and contractual requirements, and then actively testing their units.

At the lower end, Square gets my vote as the best merchant services provider with its well-designed, affordable hardware, sophisticated App, and no contract pricing. The app has over 10 million downloads and a 4.7-star rating on Google Play.

At the mid-level, I like brands like Takepayments, Yuma POS and Barclaycard. These brands offer a decent blend of contract length, hardware and software functionality combined with fair pricing.

For larger retail or hospitality businesses, including those with chains, I think Lightspeed is a great solution. It’s highly customisable and has impressive functionality to streamline major operations.

If you’re a high-volume merchant or in any kind of higher-risk category, Manchester Fintech Total Processing would be a top choice. Their efficiency, customer service and technical acumen, combined with an incredible breadth of payment options, really make them stand out.

What Are Merchant Service Providers?

A ‘merchant service provider’ is a generic term for those companies that handle payments. These providers sit between your business, the customer’s bank, and your own bank, providing the technology and financial infrastructure to enable the processing of card payments, both online and offline.

As you’ll realise if you’ve started to research this sector, there is a massive variety of providers out there, which can be hard to choose between.

MSPs typically offer a range of services, including:

• Card readers
• Point-of-sale systems
• Online payment gateways
• Fraud prevention tools
• Chargeback management
• Customer support

These services are designed to make the transaction process smooth, secure, and efficient for both you and your customers.

Top Merchant Service & Card Payment Providers in the UK

Total Processing: Best Merchant Account Overall (larger businesses)

Total Processing is a Manchester-based Fintech aiming to revolutionise the payment processing industry. They boast an extremely wide range of relationships with global banks, meaning there is literally no industry in which they cannot integrate payments. This makes them a superb choice for any unconventional niche which may have struggled to get approval elsewhere.

Total Processing stress, however, that it’s not just the high-risk areas they excel in, but are perfect for any business which needs to take online payments at some volume. They’re not for new or smaller businesses, but if your volume is £50,000 per month or above, you may find their rates extremely competitive.

They are also very technically savvy with a broad suite of integrations, including 198+ alternative payments available at the checkout worldwide. To my knowledge, this is the broadest variety offered by any provider at the moment.

Features

1. Diverse Payment Options: They support a wide array of payment methods, including a vast range of alternative payment methods and all major credit and debit cards.
2. Customizable Solutions: Their services are adaptable, providing tailored solutions ranging from simple virtual terminals to complex, fully integrated payment gateways.
3. Fraud and Risk Management: Robust security features are included in their payment gateway to ensure transaction safety and reduce the risk of chargebacks.
4. Ease of Integration: They offer easy integration with various e-commerce platforms and support several popular development languages.
5. Global Reach and Multi-Currency Support: The platform supports over 180 currencies, enabling businesses to cater to a global market.
6. PCI Compliance: They maintain high standards of data security, complying with PCI DSS regulations, which is essential for customer trust and legal compliance.
7. Customer-Centric Approach: A strong focus on enhancing the payment process and customer experience, aiming to be a customer-focused payment company.

Square: Best Merchant Account for Small Retailers & On-the-Go Sales

Square is an ideal merchant account provider for small retailers and businesses that want the simplest possible solution for taking payments.

It’s easy to use, affordable, and packed with useful features. Set up a Square account online, add a card reader if you need one, and start accepting payments without the encumbrance of long-term contracts or setup fees.

With a transparent pricing model, Square levies a flat rate per transaction for both credit and debit card payments, eliminating monthly fees or concealed charges.

Features:

• Best Entry-Level Card Reader: The Square reader costs just £19 and has no contract, meaning any business can take card payments quickly and with no hassle whatsoever.
• Point-of-sale (POS) system: Square’s flagship POS system is easy to use and can be used on mobile devices, making it a good option for businesses on the go.
• Invoicing and online payments: Square allows businesses to create and send invoices easily, and it offers e-commerce solutions to help businesses sell online.
• Inventory management: Square includes basic inventory tracking features to help businesses keep track of their stock.

Stripe: Best Payment Gateway for Subscription Services

Stripe is a global technology company that provides a powerful and flexible online payment processing platform for businesses of all sizes. It offers a suite of financial services including hardware and software solutions aimed at enabling businesses to accept payments, manage subscriptions, and handle other financial transactions. It integrates with virtually any e-commerce platform on the market.

While it’s predominantly an online payments platform, Stripe has recently introduced a few card readers, too. The WisePad 3, priced at an upfront cost of £49 plus VAT, is a mobile card reader that accepts both chip and contactless payments, including Apple Pay and Google Pay. On a full battery charge, it is capable of processing approximately 600 chip-based and 800 contactless transactions.

Conversely, the WisePOS E is available at an upfront cost of £179 plus VAT and functions as both a countertop and mobile card reader. It accepts a broader range of payment types, including chip, contactless, and magnetic swipe transactions.

Features:

• Online payments: Stripe supports various online payment methods, including credit and debit cards, digital wallets, and ACH transfers. It also offers support for subscription payments and recurring billing.
• Developer-friendly: Stripe’s APIs are easy to use and well-documented, making it easy for developers to integrate Stripe payments into their own applications.
• Multi-currency support: Stripe supports payments in over 135 currencies, making it a good option for businesses that operate globally.

Takepayments: Best Merchant Service Provider for UK-based medium to Large Retailers

Takepayments is a UK-based merchant service provider that offers a range of payment solutions to micro to medium-sized businesses. It is known for its bespoke pricing model and diverse payment options.

Features:

• Virtual terminal: Allows businesses to take payments over the phone or via mail order.
• E-commerce solutions: Provides tools to accept payments online.
• Payment gateways: Facilitates online transactions for e-commerce businesses.

Revolut: Best Merchant Service Provider for Cheap Transaction Fees

Revolut is a financial technology company that offers a variety of services, including a merchant acquiring solution targeted at micro businesses. It is known for its multi-currency support, instant settlement, transparent pricing, and operational flexibility.

Features:

• Multi-currency support: Allows businesses to transact in multiple currencies, making it easier to operate internationally.
• Instant settlement: Provides quick access to funds, improving cash flow.
• Advanced analytics: Offers data-driven insights to help businesses understand their sales patterns.

Barclaycard

Barclaycard is a well-established player in the payment processing industry, offering services primarily aimed at medium-sized businesses. It is known for its broad service offering, security, and industry reputation.

Features:

• Virtual terminal: Allows businesses to accept payments without a physical card reader.
• Payment gateway: A secure online portal for processing customer transactions.
• Mobile payments: Offers the ability to accept payments via mobile devices.

Pros:

• Industry reputation: As a well-known name, Barclaycard brings a level of trust and reliability.
• Broad service offering: Provides a wide range of services that can be customized to fit the specific needs of a business.
• Security: Adheres to industry standards such as PCI DSS compliance, ensuring data protection.

Cons:

• Contract terms: Contracts often range from 12 to 36 months, which might be restrictive for some businesses.
• Variable pricing: The pricing model can be complex and may require negotiation, potentially leading to higher costs for smaller businesses.

Retail Merchant Services

Retail Merchant Services (RMS) is a payment processing provider that focuses on medium-sized businesses. It offers a bespoke suite of solutions tailored to meet diverse needs, including online payments, virtual terminals, and EPOS systems.

Features:

• Online payments: Allows businesses to accept payments online through a secure gateway.
• Virtual terminal: Ideal for phone and mail-order businesses, enabling payments without a physical card reader.
• EPOS system: Integrates with electronic point of sale systems for more seamless operations.

Worldpay

Worldpay is a global leader in the payments industry, offering a range of services suitable for medium-sized businesses. It is known for its industry leadership, flexibility in payment types, and strong security protocols.

Features:

• Virtual terminal: Allows for the processing of payments without a physical card terminal.
• Mobile payments: Provides the flexibility to accept payments on the go.
• Multi-currency support: Facilitates international transactions by accepting multiple currencies.

Lightspeed

Lightspeed is a cloud-based retail and restaurant management platform that offers a suite of integrated solutions, including payment processing, inventory management, point-of-sale (POS), and e-commerce. It is primarily targeted at medium to large retail or restaurant businesses.

Features:

• Inventory management: Comprehensive stock tracking and analysis tools are integrated into the system.
• Point of sale: Includes an advanced POS system to streamline sales and customer management.
• E-commerce capabilities: Allows the integration of online and in-store sales channels.

Clover

Clover is a payment processing and business management solution designed for large enterprises. It offers a variety of hardware and software solutions, including high-end POS systems, employee management tools, and customer engagement features.

Features:

• Point of sale: High-end POS systems that can be customized to suit your business needs.
• Employee management: Includes tools for staff scheduling, performance tracking, and more.
• Customer engagement: Built-in CRM features for enhanced customer relationship management.

How to Choose the Right Merchant Service Provider

Choosing a merchant service provider is a big decision that can have a significant impact on your business operations and customer experience. Choose the wrong one and you might find yourself stuck in a lengthy contract or paying over the odds with every sale, so you want to get it right.

I recommend focussing on these key criteria when making your choice:

• Reliability: The provider should offer reliable operational services when you need them most. Downtime during peak business hours can result in lost revenue and damage your reputation.
• Security compliance: With increasing threats to data security, it’s essential that your provider adheres to industry standards such as PCI DSS compliance.
• Range of services: Assess the variety of services on offer. Does the provider offer just payment processing, or do they have a range of services like virtual terminals, mobile payments, and e-commerce solutions?
• Flexibility and scalability: As your business grows, your needs will change. A good merchant service provider should offer flexible solutions that can scale with your business.
• Fee structure: Transparent and reasonable fees are crucial. Look for providers that offer straightforward pricing without hidden charges. Compare setup fees, transaction fees, and any other associated costs.
• Customer support: Effective and responsive customer support can be a lifesaver, especially when facing technical issues. Ensure the provider offers multiple channels for support, including phone and email, and check their availability during your business hours.
• Contract terms: Be cautious of long-term contracts that are difficult to exit. Some providers may offer lower fees in exchange for long-term commitments; ensure you read the fine print and understand the terms.
• Industry-specific features: Some providers offer solutions tailored to specific industries. Whether you’re in retail, hospitality, or any other sector, look for features that align with your industry’s unique needs.
• Integration capabilities: Ensure that the provider’s system can integrate seamlessly with your existing business software, such as accounting packages or CRM systems, to streamline operations.
• Reviews and recommendations: Lastly, consider reviews and testimonials from other businesses. Peer recommendations can provide valuable insights into a provider’s reliability and service quality.

How Does a Merchant Services Provider Work?

The operational workflow of an MSP is typically as follows:

1. Payment Gateway: The payment gateway serves as the first point of contact in the transaction process. It securely captures and transmits card details from the customer to the payment processor.
2. Payment Processor: Once the payment gateway captures the information, the payment processor validates the details against the customer’s bank and either approves or declines the transaction.
3. Merchant Account: A merchant account is a special type of bank account that temporarily holds funds from card transactions. Once the transaction is approved, the funds are transferred to the merchant’s business bank account, usually within a couple of business days.

Security Measures:

MSPs must implement robust security measures to protect sensitive customer data. This includes adhering to Payment Card Industry Data Security Standards (PCI DSS) and using encryption and tokenization techniques.

Reporting and Analytics:

Most MSPs offer a dashboard that allows merchants to track payments, refunds, and other transaction details. This feature is invaluable for monitoring business performance and making data-driven decisions.

Integration Capabilities:

MSPs typically offer APIs or pre-built plugins for popular software platforms, making it easy to integrate their payment processing solutions with existing systems, such as accounting software or a Customer Relationship Management (CRM) system.

Technical Support:

Reliable technical support is essential for merchants, especially when resolving issues urgently. MSPs should offer support through various channels, such as email, phone, or live chat.

Merchant Services Fee Structures and Contractual Considerations

Selecting a merchant service provider (MSP) is a significant business decision, and it is important to understand the financial and contractual commitments involved. Here are some key points to bear in mind when evaluating fee structures and contracts:

Fees:

• Initial setup and installation fees: MSPs often charge an upfront fee for setting up your merchant account and installing any required hardware. These fees can vary widely, so it is important to compare costs across providers.
• Transaction fees: A critical component of the fee structure is the transaction fee, which is usually a percentage of the transaction amount, sometimes coupled with a flat fee per transaction. This fee can differ depending on the type of payment method used.
• Monthly and annual fees: In addition to transaction fees, MSPs may charge monthly or annual service fees. These fees can cover a range of services, such as data analytics, customer support, and software updates.
• Termination fees: Long-term contracts may include a termination fee for exiting the contract before the agreed period. Carefully review the contractual terms to understand your obligations and potential costs for early termination.
• Additional charges: Some MSPs levy additional charges for services like chargeback handling, international transactions, or advanced reporting features. Be aware of these potential costs when evaluating providers.

Contractual Considerations:

• Transparency and fairness: The MSP should offer a transparent fee structure without hidden costs. Unexpected fees can significantly impact your overall costs and disrupt financial planning.
• Contract flexibility: Consider the contract length and terms of renewal. MSPs that offer flexible contracts enable you to adapt to changing business conditions, rather than locking you into long-term commitments that may not serve your future needs.
• Negotiation possibilities: Lastly, don’t hesitate to negotiate fees and contract terms. MSPs may be willing to offer customized packages or discounts, especially if you anticipate a high volume of transactions.

The Cheapest Merchant Services For Small Businesses

The true ‘cheapest’ merchant services for any business will depend on your turnover, credit history, sector and average transaction value, to name a few of the variables.

It is also true that, for small businesses with lower sales amounts, a pricing structure that initially seems expensive (like Square’s 1.75% blended transaction fee) could work out as more affordable than providers who charge lower transaction fees but have monthly fees. The kind of payment cards accepted and the contract length also affects the overall costs. We recommend Square for businesses turning over £5k per month or less.

Above that threshold, Take Payments ranks as one of the cheapest providers across a variety of scenarios with its bespoke pricing allowing for negotiations based on individual business requirements and transaction volumes.

Yuma POS payments are also very competitive on a per transaction rate, as is Barclaycard Payments and Natwest Tyl.